Privacy Notice

Sutton & Cheam Motor Club

Data Protection Act 2018 (DPA 2018)- Updated March 2024

Please note that previous General Data Protection Regulations are no longer valid!

Sutton & Cheam Motor Club respects your privacy and in accordance with the we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions.

Sutton & Cheam Motor Club is the data controller for the purposes of the Data Protection Act 2018.

Our registered address is:  72 Lashmere, Copthorne, Crawley, West Sussex RH10 3RT

Our contact is: Barry Paul Guess    Tel No 01252 727390 – email:

 Collecting your information

We collect your information when you fill in an entry form. You can give us your information using paper forms or online forms.

The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership numbers, competition licence number), and other information (vehicle details and championship registration).

When you give us information about another person(s), such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. Information is also defined to included images and data collected via CCTV and event cameras which are covered under our CCTV Policy available elsewhere on this website.

If you are under 18 years old, we will also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of Sutton & Cheam Motor Club and then to administer and renew your club membership and provide you with member benefits.

We also use your information when you enter club events. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.

This information is not sold, donated or given to any other organisation of person(s) for any purpose other than to meet with our legal obligations to organisations such as the Motor Sports Association UK, the Ministry of Defence Land Agents and Managers or similar.

We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.

We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know. We will not sell your information to another organisation.

All you have the right to question us regarding the use of any information recorded and to lodge a complaint with the Information Commissioner if appropriate.